Best Practices For Sending Out An Employee Survey

Employee surveys can provide insightful data to employers and HR professionals about employee morale or collective attitudes about aspects of the workplace. Companies that regularly survey their workers in an effective way have more opportunities to improve frontline employee communications. Still, many need more time or resources to know how to design an effective survey that yields beneficial results. Enter goHappy Hub—a platform built exclusively for employee-centric engagement and feedback that empowers organizations with proven best practices in sending out employee surveys.

Whether you're just getting started or need advice on refining your existing surveying process, our experts at goHappy Hub are here to help you connect and engage more effectively and effciiently with your frontline workers. While there is not a ‘one size fits all approach’ for utilizing employee  surveys, these  best practices for surveying frontline talent can help boost organizational potency from top-down and bottom-up approaches.

Establish A Timeline For The Survey

To guarantee a well-organized and efficient survey process, it is important to establish a timeline that outlines the amount of time the survey will be open and clearly indicates when the results can be expected. 

A clear timeline offers a solid foundation for the successful execution and completion of any survey initiative and reflects a professional approach toward information gathering and dissemination. Setting a fixed time frame motivates participants to respond promptly, while the survey facilitators can manage the data collection and analysis more effectively. 

Promptly sharing the results with appropriate stakeholders will support informed decision-making and enhance the value of the survey outcomes. For example, your survey should be sent out with a completion and review date. This will help ensure employee feedback is valued, reviewed, and handled with integrity.

Choose An Online Platform That Is Easy To Use And Accessible

Selecting an online platform as a frontline communication strategy that is easy to use and accessible to all employees is essential in facilitating better employee communication, increased frontline employee appreciation, increased frontline employee engagement, and overall higher productivity in the modern workplace. 

It’s crucial to select a platform that offers a professional yet user-friendly interface, is available on various devices to allow for frontline text or texting for employee communication, and requires minimal technical skills so that every employee, regardless of age or experience, can actively participate in team projects and discussions. 

By providing an inclusive online environment, businesses can ensure that all employees feel comfortable sharing their opinions, ideas, and suggestions, receiving frontline recognition, and ultimately contributing to the company's success and creating a stimulating work culture that fosters open-minded, innovative thinking.

Craft Clear, Concise Questions That Are Relevant To Your Organization

Effective questioning is a critical skill that can have a significant impact on the success of your organization. As an expert, you should understand that well-worded inquiries promote open dialogue and teamwork, leading to more informed decision-making and inventive problem-solving approaches. 

When focusing on relevance, straightforwardness, and precision, you can actively involve colleagues, customers, and key stakeholders, which in turn allows you to gather helpful information that can be used. 

Crafting clear employee survey questions will help your organization reach its goals while promoting a culture of ongoing progress. When questions and intentions are clear in the survey, you are more likely to receive the answers that you need to move your business in a positive direction. Business leadership and HR should model and promote best practices for internal communications – whether through surveys or other methods.

Maintain Confidentiality During The Process

Maintaining confidentiality throughout the process is crucial for any professional setting where information is at everyone's fingertips. Whether you are handling sensitive data or fiercely guarding the privacy of your clientele, the assurance of secure practices is of the utmost importance. The responsibility that comes with handling sensitive information transcends job titles and industries and requires a steadfast dedication to upholding discretion. 

Developing a comprehensive understanding of effective confidentiality measures and implementing them consistently will enable businesses and individuals to function effectively and foster a solid reputation for security and trustworthiness. Indeed, the significance of confidentiality in the rapidly evolving contemporary workplace cannot be overstated, and each of us must do our part to uphold this crucial element of professional excellence. With more frontline employees working in hybrid and remote settings, confidentially can be more difficult for a mobile workforce.

Communicate To Employees Why Their Feedback Is Important

As a company dedicated to continuous improvement and ensuring a positive work environment, you should greatly value the input and perspectives of your employees. Feedback is pivotal in helping you identify areas requiring attention or fine-tuning within the organization. A great way to do this is with a pulse survey or an employee satisfaction survey that essentially helps you to measure the overall pulse of your organization. 

This will help you gauge how your employees are feeling about their work and allow you to communicate to your employees that their feedback is important to the organization. Giving your frontline employees an opportunity to be heard will convey the respect and value you have for all workers and  enhance workplace culture. 

When frontline employees express their concerns, ideas, and accomplishments, it makes it possible for you to customize your approach and implement effective measures to enhance your overall performance. It’s important to demonstrate that employee feedback is valued, important, and may be used to drive necessary changes to policies, procedures, or company culture. 

The ultimate goal is to develop a responsive and inclusive action plan that directly addresses inputs, fostering a well-rounded and prosperous work experience for everyone involved. Be assured that the voice of your employees is essential to your success, and you are committed to best using the invaluable knowledge they share through tools like directly texting frontline employees with goHappy Hub.

Offer Incentives Or Prizes For Completing The Survey

Stimulating survey participation plays a crucial role in obtaining accurate and reliable results. Offering incentives or prizes might be optimal to enhance frontline engagement and motivate respondents. 

Recipients may find themselves compelled to share their valuable insights and perspectives when an enticing reward awaits them upon completion of the survey. Through monetary compensation, gift vouchers, or exclusive offers, incentives can elevate response rates and enrich the collected data. Incentives can make surveys more effective and more fun for all stakeholders.

Surveys  can help employers gain valuable information to make better decisions that will shape the future of their organization and enhance the overall employee experience.

When your employees have better work experiences, productivity and employee retention rates for your business increase. 

So, the next time you’re tasked with implementing a survey to gather data from your frontline employees, review the actionable takeaways below for a better experience: 

• Establishing a timeline for the survey and selecting an online platform is essential for ensuring the process runs smoothly and transparently.
• Crafting clear and concise questions pertinent to your business goals is critical. 
• Maintaining confidentiality throughout the process generates trust. 
• Communicating why employee feedback is important shows that you care what your workers think. 
• Offering incentives or prizes are vital in generating employee interest. 
• Effective data collection from an objective survey is essential. 

Ready to send out your own employee survey to your team? Let goHappy Hub help you streamline communications by getting started on your employee survey today with these simple and easy to use frontline employee communication tools!

Or, hear from others about how goHappy Hub works for them.